HR & Payroll Management Software Nepal
Automate payroll, attendance, leave, and statutory compliance with NepTechPal's HR software — purpose-built for Nepal's SSF, TDS, and Nepali fiscal year requirements. Save time, eliminate errors, and stay compliant.
HR & Payroll Software Features for Nepal Businesses
From employee records to statutory compliance, our HR software covers every aspect of human resource management for businesses in Pokhara and across Nepal. Explore our custom software development services if you need deeper customisation.
Employee Management
Maintain a complete digital record of every employee — personal details, employment history, department, role, and documents — in a centralised dashboard. Our HR software for Nepal businesses supports unlimited employee profiles, org-chart visualisation, and role-based access control so only authorised staff can view sensitive data.
Payroll Processing & Tax Compliance
Automate monthly salary calculations including basic pay, allowances, overtime, deductions, and bonuses. Our system is built for Nepal's tax framework — automatically computing SSF (Social Security Fund), CIT (Citizen Investment Trust), and TDS as per Inland Revenue Department guidelines, generating payslips in Nepali or English.
Attendance & Leave Management
Track attendance via biometric integration, RFID, mobile app, or manual entry. Manage leave types (annual, sick, festival, maternity) with an approval workflow, carry-forward rules, and real-time leave balances. Public holidays specific to Nepal's official calendar are pre-loaded and adjustable each fiscal year.
Payslip & Statutory Reports
Generate and distribute digital payslips with a single click. Produce all mandatory statutory reports required in Nepal — SSF contribution statements, TDS certificates, PF reports, and audit-ready payroll summaries. Export data directly to Excel or PDF for submission to government offices.
Performance & Appraisal Module
Set KPIs, conduct periodic reviews, and link appraisal scores to increments and bonuses within the same system. Our performance module helps HR managers in Nepal run structured appraisal cycles, collect 360-degree feedback, and make data-backed promotion decisions — reducing bias and improving staff retention.
Recruitment & Onboarding
Post job vacancies, track applicants through a customisable pipeline, schedule interviews, and digitally onboard selected candidates. New hires can complete paperwork, upload documents, and access company policies before their first day — giving your Pokhara or Nepal-wide organisation a professional, efficient recruitment experience.
See the HR System in Action
Book a free demo with our Pokhara team and see how our HR & payroll software can eliminate manual work and ensure full compliance with Nepal's labour and tax laws.
Free consultation · No commitment · Response within 24 hours
Why Choose NepTechPal for HR Software in Nepal?
We do not sell generic international software repackaged for Nepal. Our HR and payroll system is engineered from scratch for Nepal's unique regulatory, cultural, and operational requirements.
Built for Nepal's Regulatory Environment
Our HR and payroll software is designed from the ground up for Nepal — SSF, TDS, CIT, PF compliance, Nepal Rastra Bank regulations, and the official Nepali fiscal year (Shrawan to Ashadh) are all built in, not bolted on.
Fully Customisable for Your Business
Whether you run a hotel in Pokhara, a manufacturing firm in Birgunj, or an NGO in Kathmandu, we tailor the system to your exact pay structures, departments, shift patterns, and reporting requirements.
Secure & Role-Based Access
Payroll data is highly sensitive. Our system uses encrypted storage, role-based access controls, and detailed audit logs so you always know who accessed or changed what — protecting your employees' financial data.
Saves 80% of HR Administration Time
Automating payroll, attendance, and leave approval reduces manual errors and frees your HR team to focus on strategic work. Clients in Nepal report saving 2–3 full working days per month after switching to our system.
Local Support & Training in Pokhara
We are based in Pokhara and provide on-site implementation, staff training in Nepali or English, and ongoing local support — something overseas software vendors simply cannot offer your Nepal business.
Our Implementation Process
We follow a structured 6-step process to ensure your HR and payroll system is correctly configured, tested, and ready for your first live payroll run in Nepal.
Requirements Gathering
We meet with your HR and finance teams to understand your organisational structure, pay grades, attendance rules, and statutory compliance needs in Nepal.
System Design & Configuration
We configure the software for your specific salary structures, leave policies, departments, and Nepal tax parameters — including SSF, TDS, and fiscal year settings.
Data Migration
We migrate your existing employee records, payroll history, and leave balances from Excel or your previous system to the new platform accurately and securely.
Integration Setup
We integrate the HR system with your biometric attendance devices, accounting software (Tally/custom), and bank payment files for automated salary disbursement.
Training & UAT
We conduct hands-on training for your HR managers and finance team, then run a User Acceptance Testing cycle to ensure everything works perfectly before go-live.
Go-Live & Ongoing Support
After a successful UAT, we deploy the system live and provide dedicated support during the first payroll run and beyond through our annual maintenance contract.
HR Software Pricing in Nepal
One-time licence fee with an Annual Maintenance Contract (AMC) for ongoing support and updates. All prices are exclusive of customisation costs — contact us for a tailored quote for your Nepal business.
Starter
NPR 80,000 one-time + NPR 15,000/year AMC
- Up to 50 employees
- Payroll & payslip generation
- Attendance & leave management
- SSF & TDS compliance reports
- Nepal fiscal year support
- 1 year free bug-fix support
Growth
NPR 1,80,000 one-time + NPR 30,000/year AMC
- Up to 200 employees
- All Starter features
- Biometric device integration
- Performance & appraisal module
- Recruitment & onboarding
- Bank payment file export
- Multi-branch support
Enterprise
Custom pricing
- Unlimited employees
- All Growth features
- Custom workflow & approvals
- ERP/accounting integration
- Dedicated account manager
- On-site training in Nepal
- Priority SLA support
Frequently Asked Questions
Common questions about HR and payroll management software for businesses in Nepal.
Is your HR software compliant with Nepal's SSF and TDS regulations?
Yes. Our HR and payroll management software is built specifically for Nepal's regulatory framework. It automatically calculates SSF (Social Security Fund) contributions at the current government-mandated rates, deducts TDS based on applicable tax slabs, and generates all required statutory reports for submission to the Inland Revenue Department and relevant government bodies.
Can the system handle the Nepali fiscal year (Shrawan to Ashadh)?
Absolutely. Unlike generic HR software, our system is built around Nepal's official fiscal year running from 1 Shrawan to 31 Ashadh (approximately mid-July to mid-July). All payroll calculations, leave accruals, annual reports, and tax computations align with the Nepali fiscal year rather than the Gregorian calendar year.
Does the payroll software support Nepali calendar dates (BS)?
Yes, our system fully supports both Bikram Sambat (BS) and Gregorian (AD) date formats. You can view attendance records, payslips, and reports in either calendar system, and the software converts dates automatically for staff who prefer the Nepali calendar.
Can I integrate the system with my existing biometric attendance machine?
We support integration with most popular biometric brands used in Nepal — including ZKTeco, Realand, and Suprema. Our team will configure the data sync during the setup phase so attendance records flow automatically into the payroll system without manual entry.
What if we have multiple offices or branches across Nepal?
Our Growth and Enterprise packages support multi-branch operations. You can manage employees across different locations — such as a head office in Pokhara and branches in Kathmandu, Chitwan, or Butwal — within the same system, with separate reporting by branch and consolidated company-wide reports available to senior management.
What kind of after-sales support do you provide?
Every package includes an Annual Maintenance Contract (AMC) that covers bug fixes, minor updates, and phone/email support. Our Enterprise clients receive a dedicated account manager and priority response SLAs. Since we are based in Pokhara, we can also provide on-site support for businesses in the Gandaki Province region.
What Our Nepal Clients Say
We used to spend 3 full days every month on payroll. With NepTechPal's HR software, it now takes 2 hours. The SSF and TDS reports are generated automatically and are always accurate.
Suman Karki
HR Manager — Manufacturing Company, Pokhara
Managing payroll for 180 staff across three hotels was a nightmare. NepTechPal built us a multi-branch system that handles everything from attendance to bank transfers in one platform.
Anita Thapa
Finance Director — Hotel Group, Pokhara
The Nepali fiscal year and BS calendar support were deal-breakers for us. NepTechPal's HR system was the only solution that handled both natively. Excellent implementation team.
Rajesh Poudel
CEO — IT Company, Kathmandu
HR & Payroll Management Software Across Pokhara & Nepal
We serve businesses, hotels, restaurants, schools, hospitals, and entrepreneurs across Pokhara and beyond. Wherever you are in Nepal, we deliver the same quality.
Not in the list? Contact us — we work with clients across Nepal and internationally.
Ready to Automate HR & Payroll for Your Nepal Business?
Get a free demo of our Nepal-compliant HR and payroll management software. Our Pokhara team will walk you through every feature and create a custom implementation plan.
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