School Management Software Nepal — Digital Administration for Nepal Schools
NepTechPal builds school management software tailored for Nepal — with BS calendar support, NEB grading, automated parent SMS alerts, eSewa fee payments, and SSF-compliant staff payroll. Serving schools in Pokhara and across Nepal.
School Management Features for Nepal
Every feature is aligned with Nepal's educational system, academic calendar, and government reporting requirements. Combine with our mobile app development for a fully branded parent app.
Student Admission & Registration
Manage the complete student lifecycle from admission inquiry to enrolment. Capture student details, family information, previous school records, and documents digitally. Generate admission forms, student ID cards, and class lists automatically. Support for Nepal's academic year starting from Baisakh (mid-April) with BS date integration throughout the system.
Attendance Management
Track daily student and staff attendance digitally — via biometric devices, RFID cards, or manual entry by class teachers. Generate automated absentee SMS alerts to parents immediately when a student is marked absent. View attendance statistics by class, section, or individual student with monthly and annual attendance reports for Nepal education authorities.
Examination & Grading System
Manage all examinations — Terminal, Half-Yearly, Final — with marksheet entry, automatic grade calculation (based on NEB or school's own grading scheme), and report card generation. Support for both numeric marks and letter grades, class rank calculation, and digital distribution of report cards to parents via the parent portal or SMS in Nepali.
Fee Collection & Accounting
Configure fee structures by class and category (tuition, transport, exam, hostel, etc.). Generate fee invoices, collect payments (cash, bank transfer, eSewa/Khalti integration), and automatically send payment receipts and reminders for overdue fees via SMS. Track outstanding dues, advance payments, and scholarship deductions — all compliant with Nepal's school accounting requirements.
Parent & Student Communication
Send targeted SMS and in-app notifications to parents — for attendance alerts, exam results, fee reminders, school events, and emergency announcements. A parent mobile app (Android/iOS) gives parents access to their child's attendance, marks, and fee status at any time. Multi-language support for Nepali and English messages.
Staff & Payroll Management
Manage teacher and non-teaching staff profiles, timetable allocation, leave tracking, and payroll processing — including SSF and TDS compliance for Nepal. Generate salary slips digitally and export payroll data for bank transfer. Assign class teacher responsibilities, manage substitute teachers, and track professional development records.
See the School System in Action
Book a free demo with our Pokhara team and see attendance, fee collection, report cards, and parent SMS alerts — all configured for Nepal's education system.
Free consultation · No commitment · Response within 24 hours
Why Nepal Schools Choose NepTechPal
From BS calendar support to NEB grading standards and SSF-compliant staff payroll, our school software is built specifically for Nepal's educational context.
Aligned with Nepal's Education System
Our software follows Nepal's academic calendar (Baisakh to Chaitra), NEB grading standards, government reporting formats, and uses Bikram Sambat dates throughout — features that international school ERP products do not provide.
Works for Any School Type
Whether you run a government school, private English-medium school, boarding school, or college in Nepal, we configure the system to your class structure, fee schedules, examination system, and reporting requirements.
Secure Student Data Protection
Student records and family information are sensitive. Our system uses role-based access control and data encryption — ensuring only authorised teachers, admin staff, and parents can access appropriate information.
Dramatically Reduces Admin Workload
Automating fee reminders, attendance alerts, report card generation, and payroll reduces your admin team's workload by 70% — freeing teachers and administrators to focus on education quality rather than paperwork.
Improves Parent Engagement
When parents can see their child's attendance and marks in real time and receive instant SMS alerts, engagement and trust in your school increases significantly — improving both reputation and student retention in Nepal's competitive school market.
Our Implementation Process
Our 6-step implementation process is designed to get your Nepal school fully operational on the new system before the start of the academic year.
School Structure Analysis
We study your classes, sections, fee structure, academic calendar, examination system, and staff management requirements before any configuration begins.
System Configuration
We configure class structures, fee heads, grading schemes, academic year (BS), timetable templates, and user roles for your Nepal school.
Data Migration
We migrate existing student records, class lists, fee outstanding data, and staff information from your current system or registers to the new platform.
Hardware Setup
We install and configure biometric attendance devices, printers for ID cards and report cards, and any RFID infrastructure at your school gates.
Staff Training
We conduct role-specific training for admin staff, class teachers, accountants, and management — with documentation available in Nepali.
Go-Live & Parent Onboarding
We support the go-live phase and help your school onboard parents to the parent app, ensuring strong adoption from the start of the academic year.
School Software Pricing in Nepal
One-time implementation fee with Annual Maintenance Contract. Contact us for custom pricing for large schools or multi-campus educational institutions in Nepal.
Small School
NPR 90,000 one-time + NPR 18,000/year AMC
- Up to 500 students
- Student admission & records
- Attendance management
- Fee collection & receipts
- Exam marksheets & report cards
- 1 year free bug-fix support
Medium School
NPR 2,00,000 one-time + NPR 35,000/year AMC
- Up to 2,000 students
- All Small School features
- Parent SMS & mobile app
- Biometric attendance integration
- Staff payroll (SSF & TDS)
- Timetable management
- Advanced reports & analytics
Enterprise
Custom pricing
- Unlimited students & branches
- All Medium School features
- eSewa/Khalti fee payment
- Online admission portal
- Library management module
- Hostel management module
- Dedicated support manager
Frequently Asked Questions
Common questions about school management software from educators in Nepal.
Does the school management software support Nepal's Bikram Sambat calendar?
Yes. Our school management software is built around Nepal's Bikram Sambat (BS) calendar and academic year structure — from Baisakh to Chaitra. All dates for student admission, attendance, examinations, and fee collection are recorded and displayed in BS, with AD conversion available. This is essential for government reporting and official school records in Nepal.
Can the system generate NEB-standard report cards and marksheets?
Yes. We configure the grading system to match NEB (Nepal Education Board) standards or your school's own grading scheme. The system generates formatted report cards with student photo, grade, GPA, attendance percentage, class teacher remarks, and principal signature space — ready for printing and distribution at the end of each terminal and annual examination.
How does the automated absentee SMS alert work for parents?
When a class teacher marks a student as absent during morning attendance, the system automatically sends an SMS alert to the parent's registered mobile number — typically within minutes of the attendance being recorded. The SMS can be in Nepali or English and includes the student's name, class, section, and date. This has proven highly effective in reducing unexplained absenteeism at schools using our system across Nepal.
Can parents pay school fees through eSewa or Khalti?
Yes, for our Enterprise package, we integrate eSewa and Khalti digital payment into the parent portal and mobile app, allowing parents to pay school fees online from anywhere in Nepal. Payment is automatically recorded in the system and a digital receipt is sent to the parent — eliminating the need to visit school in person for routine fee payments.
Does the system handle boarding school / hostel management?
Our Enterprise package includes a hostel management module covering room allocation, hostel fee billing, student check-in/check-out records, mess meal tracking, and hostel warden reports. This is specifically designed for boarding schools and residential colleges in Nepal that manage both day scholars and boarders.
Is the software suitable for colleges and higher secondary schools in Nepal?
Yes. Our system supports multiple academic levels — from ECD to Grade 12 (+2) and beyond. For higher secondary schools and colleges affiliated with NEB or other universities in Nepal, we configure the examination system, grading standards, and reporting formats according to the relevant board's requirements. Each academic level can have its own fee structure, class schedule, and examination calendar.
Trusted by Schools Across Nepal
Managing 800 students with paper registers was exhausting. NepTechPal's system automated fee reminders and parent SMS alerts. Fee collection has improved by 30% since parents receive instant reminders.
Mohan Karmacharya
Principal — Karmacharya English School, Pokhara
The BS calendar integration and NEB grading system were exactly what we needed. Report card generation that used to take our office 3 days now takes 2 hours. Parents love receiving results by SMS.
Laxmi Devi Thapa
Administrator — Thapa Higher Secondary School, Pokhara
The hostel module was a game changer for us. We manage 200 boarders and the system tracks room allocation, mess attendance, and hostel fees seamlessly. Excellent support from the NepTechPal team.
Ramesh Gurung
Director — Gurung Boarding School, Kaski
School Management Software Across Pokhara & Nepal
We serve businesses, hotels, restaurants, schools, hospitals, and entrepreneurs across Pokhara and beyond. Wherever you are in Nepal, we deliver the same quality.
Not in the list? Contact us — we work with clients across Nepal and internationally.
Ready to Digitise Your Nepal School?
Get a free demo of our school management software, configured for Nepal's academic calendar and NEB standards. Our Pokhara team is ready to help you get started.
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